Privacy policy

This Privacy Policy sets out how we, Society of Children's Book Writers and Illustrators, a Non-Profit Organization existing under the laws of the United States, address: 6363 Wilshire Blvd. #214, Los Angeles, CA 90048, e-mail address: support@scbwi.zendesk.com ("we", "our", or "us") collect, store, process, transfer, share and use data that identifies or is associated with you (“personal data”) when you access and use this website (the "Website")

If you have any questions about this Privacy Policy or how we use your personal information, please contact us using the details at the end of this Privacy Policy.

Who is responsible for your data?

We determine and are responsible for the processing of your personal information described in this Privacy Policy and for the purpose of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”) we are the data controller.

Our Website may contain links to other websites or services, we are not responsible for these website’s or service’s privacy practices and encourage you to carefully read the privacy statements of each and every website you visit. This Privacy Policy does not apply to third-party websites and services.

What kind of personal information we collect about you and why?

1. We collect personal information that you submit directly to us, including information you provide when you create a profile on our Website, log in, use our services or communicate with us.
2. We will indicate to you if the provision of certain personal information is mandatory or optional. If you choose not to provide any information marked as mandatory, we may not be able to respond to your queries or provide you our services.
3. The list below sets out the categories of personal date we collect about you, how we use that information and the lawful basis we rely on:

• Profile information such as your name, email address, phone number, country of residence and address. This information allows you to create your profile and for us to identify you. We will also ask for your primary field of interest, type(s) of illustration, and region(s) you are interested in. The lawful basis for personal data processing is to conclude and perform a contract with you.
• Social media accounts. Premium member can also add links to social media accounts to their profile. You can always choose whether to exploit this option or not. Legal basis for personal data processing in our legitimate interest to provide you with additional features to increase your visibility.
• Student discount. If you are a student and wish to apply for a student discount, we will ask you to provide information about your student status such as information about the institution you are studying in, degree, courses, and graduation date. We might also ask you to upload your student card. This information allows us to verify you as a student and grant you student discount. The lawful basis for personal data processing is to take steps at the request of the data subject prior to entering a contract.
• Published books and illustrations.
• Inquiries. When you contact us directly, we might record the conversation to address your queries, issues, and concerns. The lawful basis for personal data processing is our legitimate interest to answer inquiries directed to us.

How long do we keep your personal information?

As required in accordance with how we use your personal information, we may share your personal information with third party vendors and other service providers that perform services for us or on our behalf, which may include: payment processing service providers, cloud service providers and customer service support.

We may share your personal information with third parties as required by law or if we reasonably believe that such action is necessary to (i) comply with the law and the reasonable requests of law enforcement; (ii) detect and investigate illegal activities and breaches of agreements; and/or (iii) exercise or protect our client rights and property.

Storing and transferring your personal information

Security. We implement appropriate technical and organisational measures to protect your personal information against accidental or unlawful destruction, loss, change or damage. All personal information we collect will be stored on our secure servers.

International Transfers of your personal information. The personal information we collect may be transferred to and stored in countries outside of the jurisdiction you are in where we and our third-party service providers have operations. If you are located in the European Economic Area ("EEA"), your personal information may be processed outside of the EEA; these international transfers of your personal information will be made pursuant to appropriate safeguards, including:

• ensuring that recipients or the country in which they are located are deemed by the European Commission to provide adequate protection for personal information; and/or
• ensuring that transfers are subject to standard contractual clauses approved by the European Commission for the transfer of personal information.

We will take appropriate steps to ensure that your personal information is treated securely and in accordance with applicable law and this Privacy Policy regardless of where it is processed.

If you wish to enquire further about the safeguards we use, please contact us using the details set out at the top of this Privacy Policy.

Storing and transferring your personal information

If you are located in the European Economic Area, in accordance with European Union data protection regulations, you have the following rights with respect to your personal data

• Right of access. You have the right to obtain:
  1. confirmation of whether, and where, we are processing your personal information;
  2. information about the categories of personal information we are processing, the purposes for which we process your personal information and information as to how we determine applicable retention periods;
  3. information about the categories of recipients with whom we may share your personal information;
  4. and a copy of the personal information we hold about you.
• Right to data portability. You have the right, in certain circumstances, to receive a copy of the personal information you have provided to us in a structured, commonly used, machine-readable format that supports re-use, or to request the transfer of your personal data to another person.
• Right to rectification. You have the right to obtain rectification of any inaccurate or incomplete personal information we hold about you without undue delay.
• Right to erasure. You have the right, in some circumstances, to require us to erase your personal information without undue delay if the continued processing of that personal information is not justified. person.
• Right to restriction. You have the right, in some circumstances, to require us to erase your personal information without undue delay if the continued processing of that personal information is not justified.
• Right to withdraw consent. If you have provided consent for the processing of your personal information, you have the right to withdraw your consent. If you withdraw your consent, this will not affect the lawfulness of our use of your personal information before your withdrawal.

You have a right to object to any processing based on our legitimate interests. There may, depending on the particular circumstances, be compelling reasons for continuing to process your personal information despite your objection, and we will assess and inform you if that is the case. You can object to marketing activities for any reason.

If you wish to exercise one of these rights, please contact us using the contact details at the end of this Privacy Policy.

You also have the right to lodge a complaint to your national data protection authority. Further information about how to contact your local data protection authority is available at http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm

Privacy Policy addendum for USA residents

If you are a California resident, this Privacy Policy Addendum for California Residents (“California Addendum”) applies to you. We have adopted this California Addendum to comply with the California Consumer Privacy Act of 2018 (“CCPA”) and other California laws. The California Addendum supplements our standard privacy policy and prevails over any conflicting provisions in the standard privacy policy.

Changes to this policy

We may update this Privacy Policy from time to time and so you should review it periodically. When we change this Privacy Policy in a material way, we will update the "last modified" date at the end of this Privacy Policy. Changes to this Privacy Policy are effective when they are published on the Website.

Contacting us

Please contact us by writing to support@scbwi.zendesk.com if you have any questions, comments and requests regarding this Privacy Policy.

Last updated: 30-May-2023